Electrical Project Management System Functions and Responsibilities
You need to plan, implement and monitor according to these nine functions. This is the internationally accepted approach to electrical project management. The functions and your responsibilities are explained below.
1. Electrical Project Scope Management
Initiation:
Committing the organisation to begin the next phase of the electrical project.
Scope planning:
Developing a written scope statement as the basis for future electrical project decisions and for creation of the detailed electrical project plan.
Scope Definition:
Subdividing the major electrical project deliverables into smaller, more manageable components.
Scope Change Control:
Controlling changes to project scope.
2. Electrical Project Time Management
Activity Definition:
Identifying the specific activities that must be performed to produce the various project deliverables.
Activity Sequencing:
Identifying and documenting interactivity dependencies.
Activity Duration Estimating:
Estimating the number of work periods needed to complete individual activities.
Schedule Development:
Analysing activity sequences, activity durations, and resource requirements to create the project schedule. This schedule will become the basis of monitoring time throughout the project.
3. Electrical Project Cost & Revenue Management
Electrical project work orders should follow the standard work order structure.
Resource Planning:
Determining what resources (people, equipment, materials) and what quantities and timing of each should be used to perform project activities.
Cost Estimating:
Developing an approximation (estimate) of the costs of the resources needed to complete project activities.
Revenue Estimating
Including: Payment schedule; escalation; timing; milestones etc
Cost Budgeting:
Allocating the overall cost estimate to individual work items.
Cost Control:
Controlling changes to the project budget.
4. Electrical Project Quality Management
Quality Planning:
Identifying which quality standards are relevant to the project and determining how to satisfy them.
Quality Assurance:
Evaluating overall project performance on a regular basis to provide confidence that the project will satisfy the relevant quality standards.
Quality controls:
Monitoring specific project results to determine if they comply with relevant quality standards and identifying ways to eliminate causes of unsatisfactory performance.
Warrantee Claims Procedures
Warrantee claims procedures will be followed for failures in material or workmanship.
5. Electrical Project Risk Management
Risk Identification:
Determining which risks are likely to affect the project and documenting the characteristics of each – safety, environmental, health, physical; financial etc.
Risk Quantification:
Evaluating risks and risk interactions to assess the range of possible project outcomes.
Risk Response Development:
Defining enhancement steps for opportunities and responses to threats.
Risk Response Control:
Responding to changes in risk over the course of the electrical project.
6. Electrical Project HR Management
Organisation Planning:
Identifying, documenting, and assigning project roles, responsibilities, and reporting relationships.
Staff Acquisition:
Getting the human resources needed assigned to and working on the electrical project.
Team Development:
Developing individual and group skills to enhance electrical project performance.
7. Electrical Project Communications Management
Communications Planning:
Determining the information and communications needs of the stakeholders: who needs what information, when will they need it, and how will it be given to them.
Information Distribution:
Making needed information available to project stakeholders in a timely manner.
Performance Reporting:
Collecting and disseminating performance information. This includes status reporting, progress measurement, and forecasting.
Administrative Closure:
Generating, gathering and disseminating information to formalise phase or electrical project compilation.
8. Electrical Project Procurement Management
Procurement Planning:
Determining what to procure and when.
Solicitation Planning:
Documenting product requirements and identifying potential sources.
Source Selection:
Choosing from among potential sellers.
Contract Administration:
Managing the relationship with the seller.
Contract Close out:
Completion and settlement of the contract, including resolution of any open items.
9. Electrical Project Integration Management
Electrical Project Plan Development:
Taking the results of other planning processes and putting them into a consistent, coherent document.
Project Plan Execution:
Carrying out the electrical project plan by performing the activities included therein.
Overall Change Control:
Coordinating changes across the entire project.
These are the things on which your performance will be measured on an ongoing basis, and in particular at review time along with others which may also be specifically nominated by management from time to time.